Xymbia Time Tracker - Azure DevOps Extension

The Xymbia Time Tracker is a powerful extension for Azure DevOps designed to help project teams monitor, record, and analyze the time they spend on different tasks and work items. This extension integrates seamlessly into Azure DevOps, allowing users to keep track of their time without leaving the platform. It is especially beneficial for teams aiming to improve productivity, meet project timelines, and gain insights into resource utilization.

Key Features

1. Time Tracking on Work Items

• Track time for specific work items (Tasks, Bugs, Features, etc.) directly in Azure DevOps.
• Start, pause, and stop timers on any work item with a simple button click. Coming Soon
• Record time manually or use the timer function for automatic tracking.
• Configure time entries with additional details like activity type, comments, and billable status.

2. Daily and Weekly Time Summaries

• View summaries of hours worked per day and week directly in the dashboard.
• Track individual and team time allocations, making it easier to manage workloads and identify over- or under-utilized resources.

3. Integration with Azure DevOps Boards

• Access time tracking data on each work item in Azure Boards, enabling team members and project managers to review time spent directly from the Boards interface.
• View time logs and summaries for each work item to understand the time allocation and duration at a glance.

4. Reporting and Analytics

• Generate detailed reports on time spent across different work items, projects, or team members.
• Filter reports by date range, team member, project, or work item type.
• Export data to Excel, CSV, or PDF format for external reporting and further analysis. Coming Soon
• Visualize data with charts and graphs to see time distribution across tasks and identify trends.

5. User and Role Permissions

• Customizable permission settings allow managers and team leads to set up who can view, edit, and approve time entries. Coming Soon
• Admins can control access to time logs and set up restricted permissions for time editing, ensuring that only authorized team members can modify entries.

6. Billable Hours and Budget Tracking

• Differentiate between billable and non-billable hours for more accurate invoicing and budget tracking.
• Track time spent on each task to ensure projects remain within budget.
• Calculate estimated costs and create budget reports to compare planned vs. actual time and cost.

7. Notifications and Reminders

• Set up automatic notifications to remind team members to log their hours.
• Receive alerts if a work item is nearing or exceeding the estimated time to proactively manage deadlines.

8. Personalized Dashboards

• Users can access a personal dashboard showing their logged hours, recent tasks, and work item details.
• Managers can view team dashboards that aggregate time data for a high-level overview of project progress.

Benefits

• Improved Productivity: By tracking time on tasks, users and managers gain insights into productivity and can identify areas for process improvement.
• Accurate Estimation: Historical time data helps with future project planning, enabling more accurate time estimates for tasks.
• Resource Management: The extension enables project managers to balance workloads and ensure team members are not overworked or underutilized.
• Budget Tracking: Separate billable and non-billable hours help track project budgets and ensure that resources align with project financial goals.
• Data-Driven Insights: Detailed reports and dashboards provide insights into team performance, helping with decision-making and strategic planning.

How to Use Xymbia Time Tracker

1. Install the Extension

   • Add the Xymbia Time Tracker from the Azure DevOps Marketplace to your organization.

2. Configure Settings

   • Configure role-based permissions, notification settings, and choose your default tracking settings.

3. Log Time on Work Items

   • For each work item, start a timer or manually log hours. Add activity notes, select billable status, and submit your time.

4. Review Time Entries

   • View logged hours in the work item history or personal dashboard to see total time spent.

5. Generate Reports

   • Access the reporting section to create detailed reports, filter data, and export as needed.

Installation & Compatibility

• Requirements: Azure DevOps (hosted or on-premises)
• Installation: Available on the Azure DevOps Marketplace
• Supported Work Item Types: All standard work items, including custom types
• Permissions: Customizable based on Azure DevOps role hierarchy

Frequently Asked Questions

Q1: How does Xymbia Time Tracker handle idle time?

A: The extension offers automatic idle time detection, notifying users if they have been inactive for a specified period while the timer is running.

Q2: Can I track time for multiple work items simultaneously?

A: To avoid overlapping entries, only one timer can run per user. However, users can switch tasks and manually log entries for multiple items.

Q3: How can I view reports for specific projects only?

A: The reporting interface allows filtering by project, user, date range, and work item type, enabling tailored reports for different use cases.

Support and Documentation

Visit our official documentation for a detailed guide on using Xymbia Time Tracker. Contact our support team at info@xymbia.com.

Start improving productivity and project transparency with Xymbia Time Tracker on Azure DevOps, and gain full control over how your team spends its time on every project.